The business definition of credentialing is “the process by which the eligibility of a person for a particular job or task is established by determining if the person has the specified qualifications and fulfills the defined requirements (1).” In the healthcare industry, credentialing is determining whether an individual or “vendor” is legitimate and if they have the authority to enter the facility’s grounds for the purpose of providing a value added product or service.
Why is Vendor Credentialing Important?
Many outside helping hands factor into the successful day to day operational support of any given hospital or medial office. In order to effectively gate keep the privacy, security, and safety of patients and staff, a form of vendor credentialing has become essential. According to Karen Ekstein of Healthcare Purchasing News, “The current healthcare climate has become more complex, sensitive, and political, resulting in a greater concern for patient protection and reduction of business risks (2).”
An increase in concern for accountability in this digital age compounds the gatekeeping complexity of the healthcare environment. The process of vendor credentialing is an essential solution helping hospitals capitalize on workflow efficiency while addressing these issues. A trusted partner like Symplr makes it possible.
Symplr is an industry leader providing easy-to-use software and services which help healthcare organizations easily meet accreditation and regulatory compliance requirements. They have set out to make credentialing the simplest part of an organization’s business process and have done so with ease. Focusing on vendor and general credentialing, provider management, and payer enrollment services, Symplr has streamlined processes and created a secure system that healthcare organizations can rely on.
How is Vendor Credentialing Done?
Historically, vendor credentialing has always been managed in-house by the hospital or healthcare organizations’ staff. Keeping up with changes, requirements, security and more make the task increasingly more time consuming with a greater fear of items falling through the cracks. For most, this effort is found to be an inefficient use of resources. Organizations’ are now finding it more cost-effective and productive to hire a third-party vendor credentialing company such as Symplr. Symplr will provide the services on the hospital or healthcare facilities’ behalf. As a result putting the hospital’s resources to better use, increasing accountability, and closing security gaps.
The Benefits of Having SymplrPass.
SymplrPass is Symplr’s solution for quick, accessible vendor credentialing. It is an intuitive, easy to use station requiring no internet connection. This revolutionary self-check-in station can secure every access point in an entire facility. It will scan, screen, and verify absolutely anyone entering the facility. SymplrPass helps protect patient’s safety and reduce risk by ensuring that vendors are fully compliant with the facility’s policies.
With SymplrPass, facilities can:
- Boost their credentialing process
- Configure a system to unique facility policies
- Quickly assess vendor compliance
- Satisfy auditing requirements through real-time data logs
- Automate vendor check-in activity alerts
- Manage processes for multi-facility location.
A vendor entering the hospital or healthcare facility will be required to have the Symplr smartphone application downloaded. On the app, they will indicate which hospital or facility they are visiting, which will assign them a barcode using GoCode®, Code Corporation’s secure, unique two-dimensional barcode symbology technology. GoCode® is a proprietary symbol and is utilized by companies that have an application that can benefit from using a secure barcode. GoCode is a perfect solution for counterfeiting problems or for applications requiring advanced security. GoCode may also be created with user authentication features so critical or sensitive data may only be read by approved and licensed readers.
After being assigned a barcode by the application, the vendor will scan the barcode using the facility’s SymplrPass check-in station. These check-in stations’ feature an integrated CR1000 barcode scanner from Code®. Symplr’s barcode reader selection was primarily based on the zero-miss read performance of the scanner, as well as the service and support provided by the team at Code. The CR1100 has an impressive ability to read barcodes directly from a mobile device’s screen, which is exactly what Symplr was looking for.
Once the vendor has scanned their application at the station and they are verified, a day pass is then printed from that station giving them access to complete their requested services for the day. This process will then be repeated each day to ensure facility and personnel changes/requirements are enforced.
Accountability That Protects and Reduces Risk!
Vendor credentialing is not only a hot topic of discussion today, but an extremely important accountability task for hospitals and healthcare facilities. This single function protects the safety and reduces the overall risk for hospitals, patients and staff. Symplr has created an efficient end user solution to make vendor credentialing fast, easy, and secure. Code is excited to play a part in this successful mobile data capture solution helping to conserve hospital resources while ensuring a facility is kept safe, secure, and in compliance. This scan-and-go credentialing technology has the power to maximize resources, optimize processes, ensure accountability and take healthcare securely to that next level of efficiency.